Making a List and Checking it Twice: What You Should Know When Closing Your Office for the Holidays

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It’s beginning to look a lot like Christmas! Your chestnuts are roasting, your gift list has been checked twice, halls have been decked and the goose is getting fat. So now that I’ve referenced every Christmas song, what about the holiday list for your office? What should you know about closing your office for the holidays? Many of you will be closing for days at a time during the holiday season; do you have a checklist on hand to make sure you don’t forget anything?

In earlier years, I ran a chain of nine retail offices. Believe me, there is a lot to handle during the holiday season. If you’re working on your to do list, then open your favorite note-taking app or pull out a pen and paper. Here are a few important things to add to your list to make sure you are covered. Consider it our gift to you this Christmas.

  1. Let clients know your office schedule: Contact your clients to be sure they are aware of your holiday office hours and who to contact should there be an emergency. This can be easily added to a holiday email or cards.
  2. Change your “out of office” messages: Set your voicemail and your email to reflect the dates the office will be closed and when you will be out of the office. Be sure to include any instructions on contacting you in an emergency.
  3. Confirm holiday staffing with employees: Meet with your staff to be sure every detail is covered, especially if your office is not completely shut down. Be sure to name an emergency contact and update their contact information if you don’t plan to keep holiday hours.
  4. Check deadlines: Make sure that looming project deadlines aren’t forgotten due to shorter work weeks. Double check all deadlines and complete projects before closing for the holiday.
  5. Stop deliveries: If you have a regularly scheduled delivery like water or office supplies, contact the suppliers to be sure they are aware of your holiday hours.
  6. Clean out the refrigerator: Nobody wants to come back to green stuff growing. Make sure all perishable items are thrown out or eaten and leave it clean for the New Year.
  7. Make a list of all the office equipment that should be turned off: All computers, printers, copier, and fax machines should be turned off. Make sure all small kitchen appliances like the coffee maker are unplugged. Check thermostat and set it lower to save on heating costs and wear and tear on HVAC system. It’s a great idea to assign one person in the office to be in charge of powering down before closing.

Having an office warranty in place can also help ease the stress of closing for Christmas and protect your office equipment. Keeping your equipment maintained regularly and having timely inspections will keep systems running smoothly and your maintenance contractors can advise on what needs to happen to shut things down properly.

OfficeGuardian offers an office service contract that covers the repair and/or replacement costs of equipment and appliances, such as HVAC, plumbing systems, electrical systems, break room appliances and other office systems that fail due to normal wear and tear, a fixed-cost, worry-free response team for business owners. The warranty reduces financial risk, downtime, and personal stress associated with office repairs.  OfficeGuardian Warranty Plans go even further by offering a broad range of office care and preventative maintenance services, which free up both time and money so you can focus on running your business. OfficeGuardian protects small businesses from time-consuming, budget-busting office system repairs.

OfficeGuardian wishes you and yours a very Merry Christmas and a Happy New Year! Have a safe and happy holiday season.

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